1. THE NAME OF THE ORGANIZATION
a. AVAR (pronounced as [eivar] : Association of anti Virus Asia Researchers.
2. PURPOSE OF AVAR
a. To prevent the spread and damage caused by computer virus in Asia.
b. To improve member's knowledge and skill through information exchanged among anti virus experts in Asia.
3. TYPE OF THE ORGANIZATION
a. A non-profit, private organization.
4. ACTIVITIES
a. Operate members' mailing list.
b. Design, set up and maintain AVAR website.
c. Host conference and seminar on anti virus issues.
d. Test and Certification for anti virus products as well as for technical person.
e. Improve communication and cooperation with other anti virus organizations.
5. ORGANIZATION
a. Membership
There are 3 kinds of membership: (i) AVAR Individual member, (ii) AVAR Corporate member and (iii)AVAR Subscriber.
i. AVAR Individual Member:
Members of the AVAR mailing list (exclusive). New AVAR members will be recommended by current AVAR directors and will submit an application form to AVAR board members. Then the vote for acceptance will be taken at the Board Meeting. The vote can be taken on the AVAR mailing list.
ii. AVAR Corporate Member:
Members of the AVAR mailing list (exclusive).
a) Limit of corporate membership: maximum of 6 people per organization per country/region can register as corporate member.
b) To register more than 6 members per organization, additional payment of JP60,000 YEN per 6 members is necessary.
c) An organization need to register at least one representative upon application, who is responsible for signing up additional 5 members. Vote for approval will be cast only once for that person in charge, and he/she can add other members automatically without voting by AVAR directors.
iii. AVAR Subscriber:
AVAR subscribers receive AVAR electric newsletters, and also have discount on the admission fee for the AVAR conference and seminar.
b. AVAR Board Members
The term of the AVAR Board Member is 2 years. The Board Member is elected from the AVAR members, approved and appointed at the AVAR Members Meeting.
i. 1 Chairman and 1 President
ii. Multiple Vice Presidents (AVAR Regional Office)
iii. Multiple Directors
iv. Treasurer: 1 person who is in charge of the accounting of the AVAR organization.
c. AVAR Mailing list
There are 3 mailing lists: (i) subscribers, (ii) members and (iii) directors.
i. Subscribers mailing list: subscribers, members (both individual and corporate) and board members are registered on this mailing list. General information about viruses should be posted here.
ii. Members mailing list: individual and corporate members are registered on this mailing list. Technical information or specific inquiry and requests about viruses/virus samples should be posted here.
iii. Directors mailing list: board members are registered on this mailing list. Administrative matters and the vote should be posted here.
d. AVAR Members Meeting
Members meeting is held annually. Only AVAR members have the right to vote.
Quorum: the meeting will be held only when the total number of AVAR members present and the power of attorney exceeds 30% of the total number of AVAR members. Resolution on the agenda is taken at the majority vote of AVAR members present and proxy vote.
i. Agenda:
a) Report on financial status of AVAR and approval of its budget.
b) Proposal of change in the AVAR constitution and its approval.
c) Election and approval of the AVAR board members.
d) AVAR members award and AVAR Best Member Award.
e) conference venue for the next year.
e. AVAR Board Meeting
Board meeting consists of Chairman, President, Vice Presidents and Directors. The Chairman calls for the Board Meeting whenever is considered necessary. Resolution on the agenda is taken at the majority vote of Board Members present and proxy vote. When the vote is taken on the mailing list, the resolution should be taken at the majority vote of the total number of the Board Members. A director who misses 3 consecutive meetings will not be nominated to be a director for the next term, subject to appeal to the Board. A director may designate a substitute, subject to approval by the Board.
i. Agenda:
a) Approval of new members and dismissal of the current members
b) Decision making or changes on constitution, policy, and activities of AVAR.
c) Observation of AVAR administration and management.
f. AVAR Local Office
AVAR will establish local AVAR office (subsets of AVAR head office such as AVAR Korea, AVAR Japan etc) so that more people can participate in AVAR activities. Local AVAR office will also function as agencies for collecting membership fee within the country. AVAR constitution will be modified accordingly. The following members volunteered to act as local AVAR office:
i. Australia: David Banes of Symantec
ii. Hong Kong: Allan Dyer of Yui Kee Computing Limited
iii. India: Subramanya Rao of Proland Software
iv. Japan: Seiji Murakami of JCSR
v. Korea: Charles Ahn of Ahnlab
50% of membership revenue shall go to the local office and 50% shall go to AVAR Headquarter. Financial reports shall be presented to Annual Members Meeting each year.
g. Revenue
i. Annual Membership fee:The annual membership fee for all classes of members is decided by the Board of Directors.
ii. Rules for the payment of membership fee:
Fiscal year (January to December) is divided into 4 quarters for the calculation of payment.
a) If a new membership is granted at the middle of the year, the membership fee will be applied as the number of quarters covering their membership period [e.g, if you become AVAR corporate member in June, you will pay JP 30,000 yen (for 2 quarters) for that year.
b) As special exception, if new members joins AVAR in the last quarter (October, November and December) and if they pay their membership fee in full within the same period, their payment covers until the end of the following year.
c) A newly elected member has 3 months from the date of election to pay the initial membership fee. Failure to pay will result in cancellation of membership.
d) Annual fees become due on January 1 each year and membership will be cancelled if the fees are not paid before 1 April of the same year. Payment to the member's local AVAR office is considered payment to AVAR for this purpose.
e) The Board of Directors may waive the membership fee or reinstatement fee, or extend the grace period before cancellation in cases of hardship or misadventure, at their discretion.
f) A membership is canceled if not paid before the expiration date.
g) A member may be reinstated with a 10% reinstatement fee plus normal membership fees.
iii. Other Revenue: donations and profit from AVAR activities.
iv. Profit sharing and loss covering of AVAR Conference budget
In case it shows a loss of profit, the host country would make up of a deficit. If there is a profit from the conference, the host country will take 50% of the earnings and AVAR takes the rest (50%). However, considering the fact that the financial situation varies depending on the hosting country and organizers, if there is a deficit, AVAR account can pay up to 50% of the amount of the balance to the organizer to cover the loss, and the AVAR Board meeting has authority to make decision on the amount of subsidiary payment.
6. Fiscal Year
Fiscal Year of AVAR starts on January 1 and ends on December 31.
a. Disposal of assets at dissolution of AVAR
When AVAR is dissolved, all assets held by AVAR will be donated to similar organizations with the same purpose.
